Privacy Policy & Data Governance

When you register for an academic training programme, masterclass, or research clinic, we collect relevant information necessary for session facilitation:

• Identity & Contact Details: Full legal or academic name, email address, telephone contact number (including WhatsApp capability for session alerts), and country of residence.
• Academic & Professional Background: Current academic level (Bachelor's, Master's, PhD Candidate, Academic Researcher, or Fellow), affiliated university or research institution, faculty or department, and field of study.
• Research Interests: Specialized research domains or topical inquiries submitted to help facilitators calibrate session depth.
• Transaction & Payment Verification: For paid or fee-based facilitated sessions, payment reference IDs, transaction timestamps, and payment statuses. (Note: We do not collect or store full credit/debit card numbers; transactions are processed through authorized payment gateways).
• Technical & Audit Metadata: IP address, device operating system, browser type, and timestamps generated during registration or administrative login for fraud prevention and security verification.

ScholarHub utilizes participant data strictly for operational, educational, and facilitation purposes:

• Enrollment Processing: Generating verified registration numbers, validating capacity, and confirming cohort seats.
• Session Delivery & Logistics: Transmitting private virtual meeting links, security access pins, physical venue notifications, and downloadable syllabus materials.
• Facilitator Roster Preparation: Supplying the designated independent facilitator with an attendee roster strictly for roll call, breakout room grouping, and curriculum customization.
• Automated Scheduling Alerts: Transmitting timely reminder emails and calendar dispatches prior to live sessions.
• Attendance Verification: Issuing digital certificates of attendance or participation upon successful completion of facilitated masterclasses.
• Platform Integrity: Detecting brute-force attempts, duplicate registrations, and unauthorized administrative access.

We process participant information based on:

• Contractual Facilitation: Fulfilling our commitment to register, coordinate, and facilitate the training sessions you have elected to attend.
• Legitimate Educational Interests: Ensuring cohort security, managing seminar capacity, and delivering high-quality research training.
• Explicit Consent: Where you elect to receive announcements regarding upcoming academic workshops or new research masterclasses.

We do not sell, rent, monetize, or trade candidate personal data to commercial third parties or advertisers. Information is disclosed solely in the following controlled circumstances:

• Designated Session Facilitators: Independent instructors receive participant names, affiliations, and academic levels solely for teaching purposes.
• Technological Infrastructure: Trusted infrastructure providers (e.g. transactional email delivery, secure cloud hosting, and encrypted database servers) bound by confidentiality.
• Legal Compliance: Where disclosure is strictly required by statutory regulation, subpoena, or competent legal authority.

• Security Standards: We employ TLS/SSL encryption for data transmission, salted cryptographic hashing for administrative accounts, role-based access restrictions, and immutable audit logging.
• Retention Period: Participant enrollment records are maintained for as long as necessary to maintain academic verification history, issue replacement attendance certificates, and fulfill standard financial and accounting audit compliance.

As a registered participant or scholar, you have the following rights:

• Access & Review: You may request a copy of the personal information stored in your registration profile.
• Correction: You may request corrections to misspelled names, updated affiliations, or modified contact email addresses.
• Deletion ("Right to be Forgotten"): You may request deletion of your contact records, provided there are no active cohort enrollments or statutory audit obligations.
• Communication Preferences: You can opt out of promotional emails or future masterclass announcements at any time by following the unsubscribe instructions or writing to us.

If you have questions, concerns, or requests regarding this Privacy Policy or how your personal information is managed, please contact:

• Email: admissions@scholars.online
• Platform: ScholarHub Academic Training & Management Portal
• Domain: scholars.online